ETD Responsibilities of Student, Thesis Chair, Program

Responsibilities of the Academic Program

  1. Each program must designate someone who will be responsible for thesis/dissertation format review. This is not a check on content as that is the function of the defense committee.
  2. Before the student submits an ETD, the student must obtain clearance from the program format approver.
  3. The program should inform its students of the program’s processes for format review.

Responsibilities of the Committee Chair

  1. As part of the online submission, the student must input the email address of the defense committee chair. Once the student submits an ETD, the system will automatically generate an email to the address the student entered for the committee chair.
  2. The committee chair will receive the email that was automatically generated as part of the submission process and which contains a link to the document.
    1. If the student passed the defense with no conditions, the chair is not required to approve the submission.
    2. If there were conditions on the student’s passed defense, the chair must verify to the Graduate College (thesis@uic.edu) that the document the student submitted is the final, approved version.

Responsibilities of the Student

  1. The student is responsible for understanding the information on the various ETD pages on the Graduate College site.
  2. Before the student submits an ETD, the student must obtain clearance from the program format approver.
  3. The student must correctly enter the information required by the ETD system.
  4. Once the student has made their ETD submission, the Graduate College may need additional information from the student or require an updated PDF (if there are formatting or accessibility issues). The student must submit the requested materials or information by the deadline given in correspondence in order to successfully graduate in the term of submission.