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CMEP – NU or U of C Students Attending UIC

University of Chicago or Northwestern University Students Attending UIC as Exchange Scholars

  1. Partner Institutions – Northwestern University, the University of Chicago, the University of Illinois at Chicago
  2. Eligibility – student must be in a doctoral program at NU or U of C or in a participating training program that is jointly supported by the Exchange Scholar’s home and host institutions
  3. Courses – Courses should be relevant to the student’s program and not offered on the home campus
  4. Credit – Automatically given at the home campus, assuming a grade acceptable to the home campus is received. Courses must be taken for credit, i.e. grades of A, B, C, D, or F are given. Pass/fail, satisfactory/unsatisfactory, credit/noncredit, or audit/visitor status cannot be used for Exchange Scholars although it may be possible to obtain special permission for a course that only offers these grading options at the host institution. (Consult with your home CMEP Liaison.)

Process for Application and Registration

  1. The student must consult with his or her academic adviser, who will determine whether the off-campus opportunity is likely to enhance the student’s education and ascertain that it is not, in fact, available on the home campus.
  2. The student’s academic adviser discusses the proposed visit with the instructor(s) of the course(s) at UIC.  Both faculty members have to agree that the student is qualified to take advantage of the visit, and the instructor(s) at UIC needs to agree to allow the student in the course(s).
  3. The student completes the CMEP application and submits it to the home campus CMEP Liaison at least six weeks before the beginning of the host-university course.  Note:  Approval is required on the form from the academic advisor, director or department head/chair, and CMEP Liaison at the home institution.
  4. If the CMEP Liaison at the home institution approves the application it is submitted to the UIC CMEP Liaison for review.
  5. The UIC CMEP Liaison will attempt to obtain approval from the instructor(s), department head/chair, and, if approved, sign the form and notify the home institution. Since the instructor(s) have already consulted with the student’s advisor, usually no issues will occur.  However, there could be a reason that any of the required signatories do not approve, and the application does not move forward.  Therefore, processing the form early enough to allow routing before the earlier of either the home or host institution’s registration period ends is essential.
  6. When the application has been approved by all reviewers at each campus, the UIC liaison will arrange for registration of the actual UIC course(s) and place a CMEP attribute in the student database to eliminate all tuition and fees (excluding individual class fees, such as a lab fee, etc., if appropriate).
  7. The student will simultaneously register in a holding class at the home institution for an equivalent number of hours (per course).  UIC uses semester hours and U of C and NU use quarter hours. Consult with your home liaison for information.
  8. The student is billed at the home campus, with the home campus tuition rates.
  9. If you need to drop a CMEP course: (a) consult with the host liaison to determine if drops are allowed at that point in the term; (b) if allowed, follow the procedures provided by host liaison to drop the course(s) at that institution; (c) when finalized at the host institution, consult with your home campus liaison to also ensure that the holding course is also properly dropped.
  10. At the completion of the host university’s term, the UIC Liaison will send the home campus liaison proof of the grade received so that the grade will become part of the student’s home campus transcript.

Application Form

The following form must be used.  Complete as described above prior to submission to the home campus liaison.