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Withdrawal and Cancellation

Cancellation of Registration

Students may cancel their registration with a full discharge of financial obligations related to that registration any time before the first day of classes. To discharge the liability, students must drop all but one class online (Banner does not allow a student to drop all classes) and follow the instructions in the system to electronically notify the Registration Office in OAR of the intent to drop the final class. The Registration Office will process the request once received, effective the date of submission by the student. This will result in a Cancellation of Registration if done by the deadline. No notation (i.e. W's) will appear on the student's transcript. Students who cancel all classes prior to the beginning of the term are not included in official headcounts.

Note: Unless it is the student's first term as a graduate student (admit or readmit), the student will be eligible for registration for the next term, assuming the student was registered for the semester immediately preceding the term of cancellation. If it is the student's first term, admission may be deferred if within the guidelines and deadlines for that process; otherwise, a new application must be completed.

University Withdrawal

1. During the first two weeks of the term (first week of summer), students withdraw from all courses by dropping all but one class online (Banner does not allow a student to drop all classes) and follow the instructions in the system to electronically notify the Registration Office in OAR of the intent to drop the final class. The Registration Office will process the request once received, effective the date of submission by the student. This will result in a University Withdrawal. No notation (i.e. W's) will appear on the student's transcript. Students who withdraw from all classes prior to the tenth-day (fifth-day in summer) are not included in official headcounts. 

Note: Unless it is the student's first term as a graduate student (admit or readmit), the student will be eligible for registration for the next term, assuming the student was registered for the semester immediately preceding the term of withdrawal. If it is the student's first term, admission may be deferred if within the guidelines and deadlines for that process; otherwise, a new application must be completed.

2. After the first two weeks of the term (first week of summer), students may withdraw from all courses by completing the University Withdrawal form. For degree students the form must be signed by the director of graduate studies. International students on a student visa must also obtain an approval signature from the Office of International Services. Nondegree students are not required to obtain any departmental signatures; they should simply mark "nondegree" on the form where the DGS signature is required. All forms must be submitted to the Graduate College. The date of receipt in the Graduate College is the official date of withdrawal, even if received by mail. The official date of withdrawal is used for the pro-rata refund schedule. The forms will not be backdated. All courses will receive a grade of "W." Students will still carry "continuing" status if the withdrawal is processed after the official tenth day (fifth in summer), and would be eligible for registration the next term. A student who submits a withdrawal form after the tenth day (fifth in summer) is considered a "continuing" student for that term and is eligible for registration the next term, with departmental approval.  A student who submits a withdrawal form after the tenth day (fifth in summer) is included in the official headcount for the term.

 

Students who completed either of the above withdrawal processes through the tenth week (fifth week in summer) of the term will receive a pro-rata refund. Consult the current UIC Schedule of Classes for percentage of refund.

Students may not withdraw once finals week has begun. If there have been serious extenuating circumstances that made withdrawal from the University (or dropping a single course) before the completion of the course impossible, the student may petition the Graduate College for a retroactive withdrawal with documentation verifying the circumstances and with the recommendation of his/her instructors, advisor and DGS.

See Forms

See also Registration; Leave of Absence; Deferral of Admission; Financial Obligation/Encumbrances; Refund-Pro Rata; and Petitions.