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Dropping and Adding Courses

Students may change their schedules after initial registration using UIC Web for Student  whenever the registration system is available for the term, through11:59pm on the official tenth-day (fifth-day in summer). Students should consult UIC Web for Student  and/or the UIC Schedule of Classes for that term for information and dates.

  • Degree students should consult with their advisor/departmental designee before changing their schedule.
  • Nondegree students should obtain approval for adds from the department offering the course.
  • Students must do all course transactions online. Beginning Fall 2004 departments will no longer have the ability to register a student or alter a student registration (add a course, change hours, etc.).
  • Students do their course transaction(s) online via UIC Web for Student and follow the directions to make their transaction(s). The UIC Web for Student link tos Student Self-Service,  which is the student web component of Banner. Students should verify that their transaction(s) were properly completed, including the correct section and hours, and make necessary adjustments by the tenth-day (fifth-day in summer).
  • If a course is closed or has other restrictions, the department offering the course must complete a course override in Banner to allow a student to register. If an override in Banner is given to a student, the student must still go online to complete the transaction by adding the course. You should not provide an override if the course enrollment is at the room maximum capacity. (NOTE: The override must be input into BANNER even when using the paper process for a late add after the tenth-day (fifth-day in summer). However, after the 10th-day you must contact the Course Scheduling Office (Timetable) to have an increase in course capacity for a closed course. Without doing this, the petition will be rejected by the Office of Registration and Records.)
  • Effective Fall 2004, students are no longer able to drop their last course online. If a student plans to withdraw from all courses before the tenth-day (fifth-day in Summer), the student must drop all courses except for one, and then follow the instructions given on UIC Web for Student to submit an online request to the Office of Registration and Records to drop the last course (i.e. withdraw from the term). Students who wish to withdraw from all classes after the official tenth-day (fifth-day in summer) must complete a University Withdrawal form.
  • Students who complete the process to withdraw from all courses (hours) before the official first day of the term will have all charges eliminated and will not receive a W on their transcript for the courses from which they have withdrawn. A student who completes the process to withdraw from all courses (hours) once the official first day of the term begins is subject to a pro-rata refund through a certain point in the term, when there isn't any refund.  See the Tuition Policies and the Pro-Rata Refund Schedule.
  • Courses dropped prior to the tenth-day (fifth-day in summer) of classes will be removed from the record. Courses dropped after the tenth-day (fifth-day in summer) will show on the transcript with a W grade.
  • A student who reduces their total credit hours, while still remaining in other hours, by the tenth-day (fifth-day in summer) will have their tuition charge reduced accordingly, if the reduction results in a tuition range change.
  • There is no reduction of tuition charges if dropping a course (changing ranges), while still remaining in other hours, after the tenth-day (fifth day in summer), except if withdrawing from all courses, which then follows the Pro-Rata Refund schedule (see above).

Any registration, drop with partial refund, add, or university withdrawal must be completed by the student using the UIC Web for Student by 11:59pm on the tenth-day (fifth-day in summer).

Late Course Transactions

Any course transaction after the tenth-day (fifth-day in summer) is after the registration cycle for the term has ended. Late transactions are discouraged, but approved under certain circumstances. However, late transactions should only be used for exceptional reasons, not as a matter of convenience. Depending on the type of transaction and the timing, different forms and procedures apply.

Late Course Add (adding a course to an existing schedule)

A student who needs to add a course after the tenth-day (fifth-day in summer) must complete only a Graduate College Registration Revision Form. Approval is needed by the department offering the course and the student's DGS. The form must be submitted to the Graduate College by the Friday of the sixth (fifth in summer) week. Approval will be granted and the form will be forwarded to the Registration Office for processing. The form will be returned to the DGS unprocessed if the student has a registration hold, or if the enrollment in the class is already at the course maximum.

A student who needs to add a course after the sixth (fifth in summer) week must complete a Graduate Student Petition and a Graduate College Registration Revision Form. Approval is needed by the department offering the course and the student's DGS before the Graduate College will make a decision. Justification for the late add must be provided by the student and the DGS on the petition. Approval is not automatic, especially as the term progresses, so it is important for students to check their schedules and make the necessary adjustments before the registration period ends. The form will be returned to the DGS unprocessed if the student has a registration hold, or if the enrollment in the class is already at the course maximum.

Note: The department offering the course should not sign the form if the course is closed until arrangements are made with the Class Schedule Office to increase the allowable maximum enrollment. If the enrollment is at the maximum room capacity the student cannot be given approval to add the course. To view the class capacity for a classroom use the Banner Room Definition form SLARDEF. The capacity and the room capacity on this form should be the same. Type in a "2" in front of your building name, e.g., Behavioral Sciences Building = 2BSB.

Late Course Drop (while remaining registered for another course(s)

A student is allowed to drop a course while remaining in another course during weeks three to six (weeks two to five in summer) may do so with the approval of the DGS of the student's program. During this period, only the Graduate College Registration Revision Form is needed. The form is sent directly to the Registration Office in SSB, and must arrive by the Friday of week six (week five in summer). Graduate College approval is not needed.

A student who is attempting to drop a class while remaining in another course after week six (week 5 in summer) must complete a Graduate Student Petition and a Graduate College Registration Revision Form. Approval is needed from the student's DGS before the Graduate College will make a decision. Justification for the late add must be provided by the student and the DGS on the petition. Approval is not automatic. Any course drop after the tenth-day (fifth-day in summer) will result in a grade of W. The form will be returned to the DGS unprocessed if the student has a registration hold.

Note: Registration holds will stop a student from adding a class. Students who have a tuition waiver and don't correctly register for the required number of hours will have a hold placed on their account which will not allow a late add to correct the problem. It is important that students register for the correct courses and hours by the deadlines to avoid such scenarios.

Late Registration

Students who attempt to register after the tenth-day (fifth-day in summer) must complete a Petition to Register After The Deadline (OAR form) and a Graduate College Registration Revision Form. The Graduate Student Petition should not be used. Students may print the Petition to Register After The Deadline from the forms section on the Graduate College website. Approval is needed by the department offering the course, the student's DGS, and the Office of International Services (if the student is on a visa) before the Graduate College will make a decision. Justification for the late add must be provided by the student and the DGS on the petition. Approval is not automatic, especially as the term progresses. The final determination will be made by the Registration Office. The form will be returned to the DGS unprocessed if the student has a registration hold, or if the enrollment in the class is already at the course maximum. There is a $50 late registration fee added to the student's account if the petition is approved.

Note: The department offering the course should not sign the form if the course is closed until arrangements are made with the Class Schedule Office to increase the allowable maximum enrollment. If the enrollment is at the maximum room capacity the student cannot be given approval to add the course. To view the class capacity for a classroom use the Banner Room Definition form SLARDEF. The capacity and the room capacity on this form should be the same. Type in a "2" in front of your building name, e.g., Behavioral Sciences Building = 2BSB.

Late Corrections of Sections of the Same Course Number or Change of Hours for a Variable-Credit Course

A student who is in the situation where a section change or change of hours in the same section is necessary after the tenth-day (fifth-day in summer) but through the sixth (fifth in summer) week must complete only a Graduate College Registration Revision Form. Approval is needed by the department offering the course and the student's DGS. The form must be submitted to the Graduate College by the Friday of the sixth (fifth in summer) week. Approval will be granted and the form will be forwarded to the Registration Office for processing. The form will be returned to the DGS unprocessed if the student has a registration hold, or if the enrollment in the class (new section) is already at the course maximum.

A student who is in the situation where a section change or change of hours in the same section is necessary after the sixth (fifth in summer) week must complete a Graduate Student Petition and a Graduate College Registration Revision Form. Approval is needed by the department offering the course and the student's DGS before the Graduate College will make a decision. Justification for the late add must be provided by the student and the DGS on the petition. Approval is not automatic, especially as the term progresses, so it is important for students to check their schedules and make the necessary adjustments before the registration period ends. The form will be returned to the DGS unprocessed if the student has a registration hold, or if the enrollment in the class (new section) is already at the course maximum.

Note: The department offering the course should not sign the form if the course (new section) is closed until arrangements are made with the Class Schedule Office to increase the allowable maximum enrollment. If the enrollment is at the maximum room capacity the student cannot be given approval to add the course. To view the class capacity for a classroom use the Banner Room Definition form SLARDEF. The capacity and the room capacity on this form should be the same. Type in a "2" in front of your building name, e.g., Behavioral Sciences Building = 2BSB.

Retroactive Add or Registration

Students who attempt to add a cours or register (if not in any courses) after final exam week has begun must complete a Petition to Retroactively Register or Add a Course (OAR form) and a Graduate College Registration Revision Form. The petition must be obtained from either the Registration Office in SSB or the Graduate College. The Graduate Student Petition should not be used (see the note below for exceptions).  Approval is needed by the department offering the course, the student's DGS, the Office of Financial Aid (if the student had a tuition waiver of any kind or loan), and the Office of International Services (if on a visa) before the Graduate College will make a decision. Justification for the late add must be provided by the student and the DGS on the petition. Approval is not automatic from the Graduate College, and the final determination will be made by the Registrar and is not guaranteed. The form will be returned to the DGS unprocessed if the student has a registration hold. There is a $50 late registration fee added to the student's account if the petition is approved.

Note: one excpetion to the above procedure is if a student is retroactively substituting one course for another course that was erroneously registered for, including changes to hours for the same section or changes of sections for the same course.  For these situations the student must complete the Graduate Student Petition and Graduate College Registration Revision Form.  Approval is needed by the department offering the course, the student's DGS, the Office of Financial Aid (if the student had a tuition waiver of any kind or loan), and the Office of International Services (if on a visa) before the Graduate College will make a decision. Justification for the late add must be provided by the student and the DGS on the petition and approval from the Graduate College is not automatic.

See also Withdrawal and Cancellation; Petitions; and Registration.

See https://grad.uic.edu/cms/?pid=1000363 for instructions and a sample of the University Withdrawal, Graduate College Registration Revision Form, and Petition to Register After The Deadline.