Coronavirus (COVID-19) Updates
This is NOT an application for the UIC COVID-19 Emergency Grant. If you are interested in apply for the UIC COVID-19 Emergency Grant, before submitting your application, please follow the steps below to determine if you are eligible for the UIC COVID-19 Emergency Grant.
Log in to the student portal: www.my.uic.edu
Click on the Financial Aid tab (second top tab)
Once on Financial Aid tab click on “Student Requirements”
Select the 2019-2020 Aid year click “Submit”
Then click on “COVID-19 Emergency Grant Application”
For upload instructions, please click here: https://docs.financialaid.uic.edu/docs/PDF_upload_guide.pdf
NOTE: With the current situation, we expect a larger-than-normal volume of applications. Our funds are limited, but we will fund as many as we can. Thank you for your patience.
Please use the revised Emergency Grant application during the COVID-19 pandemic. Revised graduate student eligibility is noted on the application and below. Only degree-seeking graduate students in graduate programs under the auspices of the Graduate College (classified as "2G") are eligible for this grant. Undergraduate, graduate non-degree, and professional students are not eligible for emergency grant funding from the Graduate College because the emergency fund is supported by graduate student-to-student fees (i.e. students from the following degree programs are ineligible: DMD, DPT, JD, LLM, MBA, MD, and MSW).
Graduate students who experience an acute and unexpected short-term hardship may to apply for an emergency grant. This program is being administered by the Graduate College in accordance with applicable University rules and policies. Funding for the Emergency Grant program comes from the Student-to-Student fee that is assessed to graduate students in Fall and Spring Semesters. The fund itself is limited, and therefore, the following criteria have been established.
- Applicants must be degree-seeking graduate students at UIC (classified as “2G”) for the term the hardship occurred. Undergraduate and professional students are not eligible for emergency grant funding from the Graduate College because emergency funding is supported by graduate student fees (i.e. students from the following degree programs are ineligible: MD, JD, LLM, MBA, DPT, DMD).
- Applicants must be registered for a minimum of eight (8) semester hours, or three (3) hours in the summer, for the term in which the hardship occurred. The student must also apply for the funds in the term in which the hardship occurred, although applicants may submit their application into the next term if the timing of the event that caused the hardship necessitates such action. During the COVID-19 pandemic, the summer registration requirement may be waived if the student is not graduating in May or August 2020.
- Emergency grants are funded by the Student-to-Student fee assessed to graduate students. The Graduate College receives a part of these funds to finance the emergency grant program. Funding of individual applications must, therefore, be limited, due to the resources available.
- Award decisions will be made based on the applicant’s individual situation, but amounts awarded are subject to limitations and the applicant may not receive the total amount requested. Grants will generally be no more than $500 due to limited funds available; however, when completing the application the total amount requested, even if over $500, should be indicated on the form. The approved amount will not be greater than the documented expense (e.g., amount for dental procedure not covered by insurance). It is not within the scope of this grant to fund expected maintenance doctor’s (or other) expenses, even if not covered by insurance, unless there may be other contributing circumstances.
- International students are eligible to apply.
- The Emergency Grant application must be used and filled out completely before submission to the Graduate College. A signed explanation of the events that caused the acute and unexpected expenses, the reasons you believe your situation warrants the grant, and supporting documentation (for example, doctor’s and insurance statement; earning statement-if applicable) must be included.
- Students must have a Social Security Number or TIN on file in Banner.
Student Financial Aid implications
- Grants awarded under this program are not subject to repayment and the amount of any awarded grant will be reported to the graduate student’s tax form 1098-T.
- The grant may be considered taxable income. Individuals should contact their tax professional to make a determination on whether or not this grant is taxable.
- Grants may affect federal loans: Students who receive an emergency grant may find that it impacts their existing financial aid (federal loans). Students should contact the Office of Student Financial Aid (email@example.com) or their specific Financial Aid counselor, cf. https://financialaid.uic.edu/faq/contact-us/.
Students will be awarded at most one Emergency Grant within a twelve (12)-month period and are limited to TWO grants during their studies unless there are extremely extenuating circumstances. If students complete one program and begin a second graduate program, the emergency grant eligibility will restart with the second graduate program.
Given the nature of the current global pandemic crisis, we will accept smaller requests within the same twelve-month period.
Awarded grant money will be direct-deposited into the financial account (e.g. checking account) a student has established in the University student database. See FAQs below for additional information.
The application form should be completely filled out and signed before it is submitted to the Graduate College. In addition, any supporting documents should be attached. The Graduate College may contact you for additional information or clarifications.
Normally, students complete, print, and sign the application and then drop it off at the Graduate College. Files can now be sent to Box. See the “Submit Here” icon below.
Q. Are all graduate students eligible to apply to the Emergency Grant?
A. All graduate students who are degree-seeking and who are currently registered for 8 or more hours (3 or more hours during Summer Session). The applicant to the grant will need to show that the current financial hardship is both unexpected and acute. However, due to the COVID-19 pandemic, this requirement may be waived if the student is not graduating in May or August 2020.
Q. After I apply for the Emergency Grant how soon will I know if I have received it?
A. The review is expected to occur within 48 hours of receipt of the completed application in the Graduate College, and the decision will be sent to the email provided on the application form. If the application is incomplete or additional information is required you will be notified via email to correct the problem and the application will be reviewed once completed.
Q. If my request for an Emergency Grant is approved, how will the grant money reach me?
A. If an Emergency Grant is approved, the Graduate College will process the Emergency Grant in the University system. The awarded grant money will be put in the student’s UIC account.
- If you do not owe money to the University, 100% of the awarded grant will be direct-deposited into the established bank account to which your assistantship salary checks are deposited. [If you do not have an assistantship and have not established direct-deposit, you need to do so.]
- If you owe money to the University and you have a payment plan, 100% of the awarded grant will be direct-deposited into the established bank account to which your assistantship salary checks are deposited. [If you do not have an assistantship and have not established direct-deposit, you need to do so.]
- If you owe money to the University and you have not established a payment plan, you must first do so by contacting Student Financial Services (312-996-8574). After you have set up a payment plan, 100% of the awarded grant will be direct-deposited into the established bank account to which your assistantship salary checks are deposited. [If you do not have an assistantship and have not yet established direct-deposit, you need to do so.]
- Due to the COVID-19 pandemic, we will make our best effort to grant funds to students directly, even if they have a balance on their student account.
Q. Is this process completely automated?
A. No. Humans process these transactions manually. Normally, the Graduate College reviews a grant application within two business days. If approved and the student has no balance, the grant money should be in the student’s account within two weeks.
Q. Can I set up a payment plan for money owed the University in anticipation of receiving the grant?
A. Yes. Contact Tina Ramey in Student Financial Services (312-996-8574).