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Chancellor's Graduate Internship Award Instructions
Increasingly, graduate students are seeking positions outside the traditional tenure-track professoriate. To this end, the Graduate College has greatly enhanced its career and professional development offerings to help graduate students consider new career options and to build translatable skills. The Chancellor’s Graduate Internship Award Program is part of this effort. It incentivizes graduate students to independently identify short (3-month) internship opportunities that might lead to employment following graduation. This internship program is limited to full-time students, in good academic standing, who are in a PhD or terminal master’s program.
This mechanism will not fund students in programs that have mandatory internships as part of their curriculum; instead, it will fund students, with the consent of their advisor, to seek novel opportunities outside of traditional academe, e.g., in a museum, cultural center, nonprofit organization, or in university administration or academic publishing. The Graduate College will award $5,000 over three months with the assumption of a 20-hour weekly obligation. The student and the host organization may negotiate additional expectations and compensation.
Who is hiring interns? While the Graduate College can offer limited advice based on extant partnerships internally at UIC and externally in the Chicago area, students are strongly encouraged to make their own arrangements.)
Terms of the Award
Non-renewable, the award amount will be $5,000 paid out over three months: June 16-August 16. There is no tuition and fee waiver attached. Each student’s taxation situation is unique. Awards are reported on the 1098-T form.
- The prospective recipient must be a full-time student, in good academic standing, who is in a PhD or terminal master’s program that does not require an internship or similar experience.
- Students graduating in May or August 2017 as well as past winners of the Chancellor's Graduate Research Award are not eligible.
- Students who are more advanced in their program of study will be preferentially considered.
- The faculty advisor/mentor must support the proposed internship as demonstrated by a letter of recommendation.
The student collects and compiles the required documents and submits them to their academic degree program for review. The Director of Graduate Studies of that program submits the documents to the Graduate College. Click here for forms or select hyperlinks below.
Applications must include all of the following, in order:
1. DGS Transmittal Form - The Director of Graduate Studies needs to complete this brief form.
2. Applicant Transmittal Form - The student completes this form.
- integrate the proposed internship activities into the student’s graduate degree program and future career goals;
- benefit from mentoring and specialized expertise, experiences, equipment, facilities, and/or other resources at the host organization.
4. Résumé or CV (Limit of 4 pages) - Include previous and current research experience, professional accomplishments (i.e., awards, honors, publications, presentations), and pertinent work experience.
5. Statement of Commitment - Signed by an authorized representative of the host/partner organization, the statement of commitment should include duties, duration, weekly time commitment, additional compensation/benefits (if applicable), and potential for future employment with the internship provider. The internship provider should indicate how the host/parent organization commits to providing the graduate student intern with the best possible experience.
6. Two letters of recommendation - Of the two, one letter must be from the applicant’s faculty advisor/mentor. The letter should be written on UIC letterhead and describe the anticipated benefits of the internship project for the student’s graduate studies and/or the anticipated impact on the student’s career. The letter must also indicate that the student making satisfactory progress in their graduate degree program. The second letter may be from a UIC or external faculty member or from a staff/executive member of the host organization.
The student must arrange for all forms and documents to submitted electronically to their degree program. The Director of Graduate Studies will review the application and submit it to the Graduate College by the submission deadline. Incomplete applications will not be considered. *NOTE: As the student’s department/program must review all student applications prior to submitting them to the Graduate College, units are encouraged to set an earlier internal deadline. There is currently no limit to the number of submissions per department/program.
The Director of Graduate Studies reviews the application package assembled by by the student. The DGS completes the Director of Graduate Studies Transmittal Form, which will be the cover page of the PDF. Tips on combining multiple PDF documents. Use this naming convention without any spaces: CGI_YearofCompetition_DepartmentName_Nominee'sLastNameFirstInitial.pdf
Example: 2017 application from History for student named Michel Montaigne: CGI_2017_Hist_MontaigneM.pdf
Use Box to upload file(s) to the Graduate College. (If you do not have an existing Box account, you may need to sign up for this free account using your UIC email and password.)
DGS or dedicated staff member must submit completed application(s) via BOX by 4:00 p.m. CDT on April 21, 2017 April 25, 2017. [THE DEADLINE HAS BEEN EXTENDED.]
Alternate submission: 2017_Ch.firstname.lastname@example.org
Benn Williams, Assistant Director of Interdisciplinary Programs and Development: email@example.com.
Q1: How much is the award (paid like a fellowship)?
A1: Winners of the CGI will directly receive $5,000 over three months with the assumption of a 20-hour weekly obligation. No renewals. The student and the host organization may negotiate additional expectations and compensation.
Q2: Who is eligible for nomination for this award?
A2: Full-time students, in good academic standing, who are in a PhD or terminal master’s program that does not have mandatory internships as part of their curriculum. Students graduating in May or August 2017 are not eligible.
Q3: Does this award carry a tuition and fee waiver?
Q4: I already won a Chancellor’s Award, may I apply for this?
A4: Congratulations! But, no, you may not.
Q5: My faculty advisor/mentor must support the proposed internship?
A5: Yes. This is demonstrated by their Letter of Recommendation.
Q6: How many CGI nominees can a department/unit put forward?
A6: There is currently no limit; however, departments/units can and should nominate only those students who clearly justify the importance of an internship for their career and professional development. After all, conscientious humans will review the applications.
Q7: How are the nominations reviewed and the award winners chosen? What criteria are used to evaluate the nominations?
A7: Reviewers of the applications will consist of faculty and staff members appointed by the Dean of the Graduate College. The reviewers will evaluate the applications using the eligibility and selection criteria. The reviewers will make recommendations to the Graduate College Dean, who, in turn, will determine the final recipients.
Q8: Who submits the completed application and how?
A8: The student collects and compiles the required documents and submits them to their academic degree program for review. Students may arrange for Letters of Recommendation to be sent to the Director of Graduate Studies (DGS). The DGS or dedicated staff member assembles and submits the documents to the Graduate College via BOX by 4:00 p.m. CDT on April 25, 2017. [The deadline has been extended.]
Q9: If I have questions about this competition, whom shall I contact?
A9: Contact Benn Williams, Assistant Director of Interdisciplinary Programs and Development in the Graduate College, via email (firstname.lastname@example.org) or telephone (312.413.2389). This is NOT run through the Fellowships Office.
Q10: How can I help fund this innovative award?
A10: We’re glad you asked. Please contact Benn Williams, Assistant Director of Interdisciplinary Programs and Development in the Graduate College, via email (email@example.com) or telephone (312.413.2389). Or, simply give here.