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Graduation & Deadlines

Apply to Graduate

To declare your intention to graduate for a certain term you must complete the online Intent to Graduate.  Students should go to the University portal, https://my.uic.edu, and login.  In the "Academics" tab of the student part of the portal (you may also have staff and faculty sections if you work on campus and/or are a teaching assistant) go to the "Records" sub-tab. Choose links, and then the link to Declare your Intent to Graduate.  Read the information carefully, and follow the instructions given.  (You may view a short tutorial about the Intent to Graduate form in the "Learning Hub" of the portal (if you are logged in, go to the "My Announcements" portlet and choose the Learning Hub; if you have not yet logged into my.uic.edu - the Learning Hub is on the right.)

Note the following:

  • Your current program and degree information should appear.  If it is incorrect, or if you are currently attempting to apply to receive a degree that is not listed (receiving a master's while in a doctoral program, for example), submit what is listed.  A text box will be provided in a later screen where you can type in any corrections or messages.  An example of a message would be:  I am applying for the MS in xeven though I am continuing in the PhD program.
  • If the program and degree information appears to be from a previous program for which you are no longer interested, follow the same procedures listed directly above.  If your program/degree is correctly listed in Student Self-Service, there is not any problem.
  • If you are working on two programs in a joint program, information for both should appear.  If not, provide the information in the text box.
  • If you are working concurrently on two programs and are receiving only one for this term, provide that information in the text box. (Note:  this is only for concurrent programs.  Students in official joint programs must receive both degrees in the same term.)

Make sure that you complete the text box, if degree information needs to be changed.

Once you submit the Intent to Graduate a confirmation will appear on the screen, which you may print.  You need to wait for that confirmation to appear, as that is the only notice you receive of successful submission.  If you submit an Intent to Graduate successfully and you later try to submit another one for the same term, the system will not allow you to do so.

The Intent to Graduate site also allows you to input a diploma mailing address.  Diplomas are typically mailed two or more months after the end of the term of graduation.

If you have lost access to the my.uic.edubecause you have not been a registered student for over two semesters go to https://apps.uillinois.edu/StudentFacSelfService.html and log into Student Self-Service.  You will be able to complete the Intent to Graduate in Self-Service.  (Note:  If you have forgotten your password, there is a link to change with information on the longin page.) 

The Intent to Graduate must be submitted for the term you intend to graduate.  The on-line form is available from the time when registration for that term begins through the Friday of the third week of fall and spring semesters, or through the second week of the summer (eight-week) session.  If you complete an Intent to Graduate for one term and do not graduate that term, you must complete another Intent to Graduate for the new term in which you are attempting to graduate. 

If you are declaring for a master or doctoral degree, your college is "Graduate College," except for:

  1. MBA (Business Administration) (Note:  all other master and PhD degrees in Business should choose Graduate College)
  2. MENG (professional engineering degree-Engineering) (Note: all MS and PhD degrees in Engineering should choose Graduate College)
  3. MPH/DrPH (School of Public Health) (Note: MS and PhD in Public Health should choose Graduate College)
  4. MSW (Social Work) (Note: PhD in Social Work should choose Graduate College)
  5. DDS and Advanced Dental Degrees (Endodontics, Orthodontics, etc. - Dentistry) (Note: MS and PhD in Oral Sciences and all other master and doctoral degrees in Dentistry should choose Graduate College)
  6. DPT (Applied Health Sciences) (Note: MS Physical Therapy and MS and OTD in Occupational Therapy should choose Graduate College)
  7. PharmD (Pharmacy) (Note: MS or PhD in Biopharmaceutical Sciences or Pharmacy Administration and all other master and doctoral degrees in Pharmacy should choose Graduate College)
  8. MD (Medicine)  (Note:  all MS and PhD degrees in the College of Medicine should choose Graduate College)

Graduate Concentrations

Graduate Concentrations that have been officially approved and that have been certified by the student's Director of Graduate Studies, or concentration office (interdepartmental only), as having been completed will appear on the diploma when the completed degree is posted.  If you have completed a concentration and the information is not present when processing your Intent to Graduate you must add the information in the text box before submitting the form (see above).  Click here for a list of approved concentrations by program.

Diploma and Diploma Mailing Address

The Diploma is a recognition of completion of your degree, although the offical document attesting to completion of a degree is the transcript.  Diplomas are mailed to graduates approximately two to three months after the term of graduation.  Diplomas are mailed after Fall, Spring and Summer terms and are not connected with the Spring term commencement ceremonies. 

Diplomas are sent to the Diploma Mailing address in the student database.  Students may change the mailing address as needed using the procedures detailed in the Intent to Graduate.  Alternatively, students may enter a Diploma Mailing Address in Student Self-Service up until one week after final exams end.  If the Diploma Mailing Address needs to be added or changed after that time, the student must contact the Office of Registration and Records (Records) in the Office of Admissions and Records.  Also, if the diploma is not received after three months, or there are questions about the diploma, the Office of Registration and Records (Records) should be consulted. 

For contact information and additional information about diplomas consult the diploma section of the Registration and Records website.   See also the Transcript section below and Commencement Ceremonies.

Deadlines

Deadlines for filing the Intent to Graduate, submission of the Thesis/Dissertation to the Graduate College, and submission of Master Project Certificate of Approval forms are listed under the Academic Calendar.

Date of Graduation 

The date of graduation is the date the University of Illinois at Chicago has declared as the official date the degree is conferred.  There is an official conferral date for Fall, Spring and Summer terms (even though Commencement Ceremonies only occur after the Spring term).  Although degree requirements, including, for example, defense of thesis, may have been completed earlier in the term, the official date of graduation is what is printed on the student transcript.  (The date all requirements have been completed may be needed to qualify for a job or other appointment, or for Optional Practical Training (international students).  The official graduation date is the date of degree conferral, however.)   Official graduation dates may be viewed here.

Thesis/Dissertation Questions

James Kollenbroich, PhD
Thesis Coordinator
Room 613 University Hall
(312) 996-3958
email: jkolle1@uic.edu

Graduation Process and Credentials Questions

Diane Washington
Graduation Coordinator
Room 629 University Hall
(312) 413-2545
email: wasdiane@uic.edu

Araceli Aguirre
Room 631 University Hall
(312) 413-2543
email: aaguirre@uic.edu

Transcript

The University of Illinois at Chicago transcript (not the diploma) is the official proof of completion of a degree.  A degree is posted to the student transcript shortly after the end of the term in which the student submits an Intent to Graduate (see above), completes all requirements for the degree, and the student's Graduate program and Graduate College certify completion.  Approved concentrations (see above) that are completed are also posted at the same time.

Students may order transcripts from the Office of Registration and Records.  See also the Diploma section above and the Commencment Ceremonies.