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Provost's Graduate Internship Award

Announcement Date: 
Friday, January 25, 2019
Application Deadline: 
Friday, March 15, 2019
Type: 
Award
Year: 
2019

Increasingly, graduate students are seeking positions outside the traditional tenure-track professoriate. To this end, the Graduate College has greatly enhanced its career and professional development offerings to help graduate students consider new career options and to build translatable skills. The Provost’s Graduate Internship Award (PGIA) is part of this effort. It incentivizes graduate students to independently identify short (3-month) internship opportunities that might lead to employment following graduation. This internship program is limited to full-time students, in good academic standing, who are in a PhD or terminal master’s program. (Please see FAQs for a list of master's programs.)

This mechanism will not fund students in programs that have mandatory internships as part of their curriculum; instead, it will fund students, with the consent of their advisor, who seek novel opportunities outside of traditional academe, e.g., in a museum, cultural center, nonprofit organization, or in university administration or academic publishing. The Graduate College will award $5,000 over three months with the assumption of a 20-hour weekly obligation. The student and the host organization may negotiate additional expectations and compensation.

Who is hiring interns? While the Graduate College can offer limited advice based on extant partnerships internally at UIC and externally in the greater Chicago area, students are encouraged to make their own arrangements.

International students are responsible for verifying that their visas will allow them to participate.

Eligibility: 
  • The prospective recipient must be a full-time student, in good academic standing, who is in a PhD or terminal master’s program that does not require an internship or similar experience. (See the FAQs for a list of terminal master's programs.)
  • Students graduating in May or August 2019 are not eligible.
  • Winners of the award under its former name, the Chancellor's Graduate Internship Award, are not eligible.
  • Students who are more advanced in their program of study will be preferentially considered.
  • The faculty advisor/mentor must support the proposed internship as demonstrated by a letter of recommendation.
Criteria: 
  • A clear articulation of the goals of the internship.
  • Demonstrated investment of internship provider in the graduate student’s experience.
  • The extent to which the identified internship aligns with the applicant’s career goals.
  • An excellent record of academic performance, as attested to by the student’s CV and letters of recommendation.
Terms of Award: 

Non-renewable, the award amount will be $5,000 paid out over three months: June 16-August 16. There is no tuition and fee waiver attached. Each student’s taxation situation is unique.

Student Loan Information

Accepting an award may affect federal student loan and/or work-study eligibility. For example, students with awards may not be able to receive federal loans, or may have an existing loan package altered. Students who accept an award but have already received a refund from a federal loan for the current year may have to pay back the loan refund. Contact the Office of Student Financial Aid for further information.

Awards will be reported on the IRS 1098-T form.

Nomination Procedures: 

The student is responsible for arranging for the electronic delivery of all documentation to their degree program. The Director of Graduate Studies will review the application and submit it to the Graduate College by the submission deadline. Incomplete applications will not be considered. *NOTE: As the student’s department/program must review all student applications prior to submitting them to the Graduate College, programs are strongly encouraged to establish an internal deadline. There is currently no limit to the number of nominations from a program; however, we anticipate funding approximately five awards.

Documents Required: 

The student collects and compiles the required documents and submits them to their academic degree program for review. The Director of Graduate Studies of that program submits the documents to the Graduate College.

Click here for forms or select the hyperlinks below. 

Applications must include all of the following, in order:

1. DGS Transmittal Form - The Director of Graduate Studies needs to complete this brief form.

2. Applicant Transmittal Form - The student completes this form. 

3. Internship Description - Written by the student. (Limit: 3 pages of content including any references; single spaced; 10-12 Arial font; one-inch margins) -- A concise, substantive description of the proposed plan for the internship and general interaction between the student intern and the proposed host/partner organization, including a justification for the duration of the proposed internship, timeline, and expected mutual benefits and outcomes of the experience. Written for the educated lay person, the jargon-free Internship Description must describe how the student intern will:

  • integrate the proposed internship activities into the student’s graduate degree program and future career goals;
  • benefit from mentoring and specialized expertise, experiences, equipment, facilities, and/or other resources at the host organization.

4. Résumé or CV (Limit of 4 pages) - Include previous and current research experience, professional accomplishments (i.e., awards, honors, publications, presentations), and pertinent work experience.

5. Statement of Commitment - Signed by an authorized representative of the host/partner organization, the statement of commitment should include duties, duration, weekly time commitment, additional compensation/benefits (if applicable), and potential for future employment with the internship provider. The internship provider should indicate how the host/parent organization commits to providing the graduate student intern with the best possible experience.

6. Two letters of recommendation - Of the two, one letter must be from the applicant’s faculty advisor/mentor. The letter should be written on UIC letterhead and describe the anticipated benefits of the internship project for the student’s graduate studies and/or the anticipated impact on the student’s career. The letter must also indicate that the student is making satisfactory progress in their graduate degree program. The second letter may be from a UIC or external faculty member or from a staff/executive member of the host organization.

 

Selection Procedure: 

Reviewers of the applications will consist of faculty and staff members appointed by the Dean of the Graduate College. The reviewers will evaluate the applications using the eligibility and selection criteria. The reviewers will make recommendations to the Graduate College Dean, who will determine the final recipients.

Submission Instructions: 

The applicant submits electronic copies of the completed required documents to the Director of Graduate Studies of their degree program. The Director of Graduate Studies reviews the documents, completes the Director of Gradute Studies Transmittal Form, and creates a single PDF file of all documents listed below in the order listed. The department or program emails the PDF to the Graduate College’s BOX folder [ 2019_PG.887dgggqgohay7yh@u.box.com ] using this naming convention using the example of Charlie Baudelaire, a PhD student in the history department: PGIA_2019_Hist_BaudelaireC.pdf

  • Director of Graduate Studies transmittal form (completed by the DGS)
  • Applicant transmittal form (completed by the student)
  • Internship description (limit of 3 pages; (completed by the student)
  • Résumé or cv (limit of 4 pages; completed by the student)
  • Statement of commitment (from the host organization)
  • Two (2) letters of recommendation (one of which is from the student’s faculty advisor/mentor)

The deadline is 4 p.m. CT on Friday, March 15, 2019 and nomination must be emailed to Box: 2019_PG.887dgggqgohay7yh@u.box.com.

FAQs: 

Q1:  How much is the award?

A1:  Paid like an award, directly to the direct deposit account on file with the university, winners of the PGIA will receive $5,000 over three months with the assumption of a 20-hour weekly obligation. No renewals. The student and the host organization may negotiate additional expectations and compensation.

Q2:  Who is eligible for nomination for this award?

A2:  Full-time students, in good academic standing, who are in a PhD or terminal master’s program that does not have mandatory internships as part of their curriculum. For the sake of this competition, UIC's terminal master's programs are: Architecture (MArch; MS); Design Criticism (MA and joint degree with Architecture); Moving Image, New Media Arts, Photography, Studio Arts (MFA); Biomedical Visualization (MS); Graphic Design and Industrial Design (MDes); Environmental & Urban Geography (MA); Forensic Science (MS); Forensic Toxicology (MS); French and Francophone Studies (MA); Health Professions Education (MPHE); History (MAT only); Occupational Therapy (MS); and Spanish (MAT). Students graduating in May or August 2019 are not eligible.

Q3:  Does this award carry a tuition and fee waiver?

A3:  No.

Q4:  Previously, I won a Chancellor’s or Provost's Graduate Research Award, may I apply for this?

A4:  In fact, yes! We now allow students to win both. However, one cannot with the PGIA under its old name, Chancellor's Graduate Internship Award (CGIA) and apply under the new name.

Q5:  My faculty advisor/mentor must support the proposed internship?

A5:  Yes. This is demonstrated by their Letter of Recommendation.

Q6:  How many PGIA nominees can a department/unit put forward?

A6:  There is currently no limit; however, departments/units can and should nominate only those students who clearly justify the importance of an internship for their career and professional development. After all, conscientious humans will review the applications.

Q7:  How are the nominations reviewed and the award winners chosen? What criteria are used to evaluate the nominations?

A7:  Reviewers of the applications will consist of faculty and staff members appointed by the Dean of the Graduate College. The reviewers will evaluate the applications using the eligibility and selection criteria. The reviewers will make recommendations to the Graduate College Dean, who, in turn, will determine the final recipients.

Q8:  Who submits the completed application and how?

A8:  The student collects and compiles the required documents and submits them to their academic degree program for review. Students may arrange for Letters of Recommendation to be sent to the Director of Graduate Studies (DGS). The DGS or dedicated staff member assembles and submits the documents to the Graduate College via BOX by 4:00 p.m. CT on March 15, 2019. 

Q9: If I have questions about this competition, who shall I contact?

A9: Contact Benn Williams, Fellowships and Awards Coordinator in the Graduate College, via email (bwilli7@uic.edu) or telephone (312.413.2389).   

Q10: How can I help fund this innovative award?

A10: We’re glad you asked. Please contact Benn Williams, Fellowships and Awards Coordinator in the Graduate College via email (bwilli7@uic.edu) or telephone (312.413.2389). Or, simply give here.