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GraduationApply to GraduateTo declare your intention to graduate for a certain term you must complete the online Intent to Graduate (Pending Degree List). Submission of the actual Intent to Graduate is done in Student Self-Service through the student portal, my.uic. If you have lost access to the Student Self-Service because you have not been a registered student, contact your program. Your program can collect the information and send it to the Graduate College. The Intent to Graduate must be submitted for the term you intend to graduate. The on-line form is available from the time when registration for that term begins through the Friday of the third week of fall and spring semesters, or through the second week of the summer semester. If you complete an Intent to Graduate for one term and do not graduate that term, you must complete another Intent to Graduate for the new term in which you are attempting to graduate. As you access the form you will be asked to verify certain degree and program information. For the majority of students the information will be complete and accurate. If you are working on two degrees simultaneously (concurrently or in an approved joint-degree program), or if you are in a doctoral program and are declaring for the master, some of the information may be inaccurate for the degree for which you are declaring. Whether the information is complete and accurate, or if some modifications are needed, you must submit the Intent to Graduate with the information as shown. However, if there is erroneous or incomplete information, you will be instructed to also explain the modifications needed in a text box supplied on the Intent to Graduate. If you are completing an approved graduate (see approved list below) and the information is missing, also include the concentration(s) in the text box (see Graduate Concentrations below). All changes or additions should be included in the text box before submitting the Intent to Graduate. If you are declaring for a master or doctoral degree, your college is "Graduate College," except for:
Graduate ConcentrationsGraduate Concentrations that have been officially approved and that have been certified by the student's Director of Graduate Studies, or concentration office (interdepartmental only), as having been completed will appear on the diploma when the completed degree is posted. If you have completed a concentration and the information is not present when processing your Intent to Graduate you must add the information in the text box before submitting the form (see above). Click here for a list of approved concentrations by program. Diploma and Diploma Mailing AddressThe Diploma is a recognition of completion of your degree, although the offical document attesting to completion of a degree is the transcript. Diplomas are mailed to graduates approximately three months after the term of graduation. Diplomas are mailed after Fall, Spring and Summer terms and are not connected with the Spring term commencement ceremonies. Diplomas are sent to the student's official mailing address in the student database. Students may change the mailing address as needed using the Student Self-Service. Alternatively, students may enter a Diploma Mailing Address in Student Self-Service (which may be different than the regular mailing address) up until one week after final exams end. If the Diploma Mailing Address needs to be added or changed after that time, the student must contact the Office of Registration and Records (Records) in the Office of Admissions and Records. Also, if the diploma is not received after three months, or there are questions about the diploma, the Office of Registration and Records (Records) should be consulted. For contact information and additional information about diplomas consult the diploma section of the Registration and Records website. See also the Transcript section below and Commencement Ceremonies. DeadlinesDeadlines for filing the Intent to Graduate, submission of the Thesis/Dissertation to the Graduate College, and submission of Master Project Certificate of Approval forms are listed under the Academic Calendar. Thesis/Dissertation QuestionsJames Kollenbroich, PhD Graduation Process and Credentials QuestionsDiane Washington TranscriptThe University of Illinois at Chicago transcript (not the diploma) is the official proof of completion of a degree. A degree is posted to the student transcript shortly after the end of the term in which the student submits an Intent to Graduate (see above), completes all requirements for the degree, and the student's Graduate program and Graduate College certify completion. Approved concentrations (see above) that are completed are also posted at the same time. Students may order transcripts from the Office of Registration and Records. See also the Diploma section above and the Commencment Ceremonies. |
